The Importance of Microsoft 365 Backup for Protecting Business Data

Published on 4 June 2024

This is the Importance of Microsoft 365 Backup for Protecting Business Data

Microsoft 365, with its offerings such as OneDrive, SharePoint, and Teams, has become the primary collaboration platform for many businesses and organizations. While these platforms have built-in security and data recovery capabilities, it’s still very important to perform additional backups, and there are several compelling reasons why it’s worth considering. 

Wondered about the significance of backing up data in Microsoft 365? Read this article for insights. 

The Facts about Cyber Attacks and Data Loss in Microsoft 365

Data security in cloud-based collaboration platforms, such as Microsoft 365, is critical. Unfortunately, this platform has some quite risky vulnerabilities to cyber-attacks that can lead to data loss. 

According to SaaS Data Protection: A Work in Progress, ESG, November 2022, the evolution of IT threats in the third quarter of 2022 shows that 80 percent of discovered vulnerabilities were related to Microsoft 365 data. This number indicates your data on this platform can become a target for attack. 

In addition, 53 percent of organizations have experienced data loss in SaaS applications such as Microsoft 365 in the past 12 months. This fact shows that data loss is not impossible. Yet only 25 percent of businesses can fully recover 100 percent of their Microsoft 365 data in the event of a data loss incident. This underscores the importance of having an effective backup solution in place to protect your data. 

The Reasons You Should Run a Microsoft 365 Backup

The Reasons You Should Run a Microsoft 365 Backup

Backing up Microsoft 365 is an important step in protecting your business data and maintaining smooth operations. Here are the reasons why you need to perform a Microsoft 365 backup. 

Protect Your Data from Unexpected Loss

Things like human error, cyber-attacks, or natural disasters can cause data loss. Reliable data protection ensures that a complete, up-to-date copy of your data exists and can be recovered in the event of data loss. 

Meet Compliance and Regulatory Requirements

Many industries have compliance requirements that require specific data storage and protection. Microsoft 365 Backup helps you meet these requirements and avoid legal ramifications or fines. 

Increase Business Resilience

Data loss can lead to downtime and lost productivity. Comprehensive data protection enables fast data recovery and minimizes the impact of data loss, keeping your business running smoothly. 

Enables Granular Data Recovery

Microsoft 365 Backup enables granular recovery of data, such as specific files, emails, contacts, or calendar items. This provides greater flexibility and control over the data recovery process. 

Improve Data Security

Data backup serves as an additional layer of security, protecting data from cyber-attacks and malware. Isolated and secure backup data enables rapid recovery in the event of a security threat. 

Reasons to Choose Microsoft 365 Backup for Data Protection

Reasons to Choose Microsoft 365 Backup for Data Protection

Performing regular data backups in Microsoft 365 provides several significant benefits to businesses. Here are the top reasons why you should consider Microsoft 365 Backup solutions. 

Fast and Efficient Data Recovery

With Microsoft 365 Backup, you can recover critical data in a matter of hours using built-in recovery methods. This is important for maintaining business continuity and minimizing downtime due to data loss. 

Immutable Data

An immutable backup protection feature is available, so your backup data cannot be altered or encrypted by cyber-attacks such as ransomware. This provides an important extra layer of security to protect business data. 

Easy Backup and Self-Restore

Perform backup and recovery yourself through the Microsoft Admin Center or through a trusted independent software vendor (ISV) partner for easy and flexible management of backup data. 

Microsoft 365 Data Security and Trust

Equipped with the same security standards as the Microsoft 365 platform. Additionally, your backup data is geo-residency compliant, meaning it is stored in a specific geographic location in accordance with local regulations. 

Key Features of Microsoft 365 Backup 

  • Express Restore Points: Take advantage of Microsoft 365 Backup’s recommended Express Restore Points to restore your data faster. 
  • Selected or Full Backup: Back up data from your SharePoint sites, OneDrive accounts, and Exchange mailboxes as you choose. 
  • Granular Recovery: Restore specific files from mailbox items. 
  • Search and Filter: Easily search and filter your backups using metadata such as site name, owner, item, or event type within a specific date range. 

Enhance the Protection of Your Microsoft 365 Data with Hitachi Data Protection Suite

When it comes to protecting your data from cyber threats, traditional backup solutions are often inadequate. Ransomware can be used to encrypt your data, even in the most secure backup systems. Hitachi Data Protection offers a unique solution to this problem, combining the power of the HCP platform with the ability to store your backup data in an immutable and secure manner. 

Immutable backup ensures that your backup data remains unalterable and impervious to deletion. Data backups are stored in a “write-once, read-many” (WORM) format, meaning that data can only be written to storage once but can be accessed multiple times. This characteristic guarantees the preservation of your backup data in its original form, impeding any potential modifications by ransomware. 

Furthermore, HCP for Cloud Scale provides supplementary security features, such as S3 Object Lock, which allows you to lock the entirety of the bucket housing your backup data. Once locked, the data within that bucket becomes immutable, impervious to alterations or deletions. 

Key Components of Hitachi’s Microsoft 365 Data Protection Solutions 

  • IntelliSnap Integration: Seamlessly integrates with primary storage, facilitating swift backup and efficient data recovery through snapshot technology. 
  • HCP for Cloud Scale: Utilized for long-term storage, featuring immutability and S3 Object Lock functionalities for layered protection against unauthorized file alterations or deletions. 
  • Cloud Native Support: Expands capabilities for Disaster Recovery or additional storage tiering to meet Recovery Time Objectives (RTO). 

Get Hitachi Data Protection Suite Only at CDT

Enhance your Microsoft 365 backup strategy with Hitachi Data Protection Suite (HDPS) from Hitachi Vantara, only from Central Data Technology (CDT). As the authorized partner of Hitachi Vantara in Indonesia, CDT is well-equipped to offer tailored recommendations for data backup solutions aligned with your business requirements. 

Supported by a professional, experienced and certified IT team, CDT will also help you through the stages of consulting, deployment, management and after-sales support to avoid trial and error when implementing Hitachi Data Protection Suite (HDPS) 

Contact us today to discuss your protection and data backup needs.  

Author: Wilsa Azmalia Putri  

CTI Group Content Writer  


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